< Modules List

In a Canvas course site, there are two places to view the roster of site participants: the People page and the Photo Roster. Both lists are updated four times per day with any changes coming from the Registrar's enrollment database.

People

The People page displays basic information about the participants in your course.

The page is designed with global settings at the top of the page, with tabs for Everyone and any Groups you have created [1] followed by the generated user data in the body of the page [2]. The sidebar [3] also includes additional settings to access user information.

For very large classes, you can use the Search function to locate specific participants or to restrict the display to a particular role (student, TA, auditor, etc.).

Managing Participants

On the far right of each participant's row, you'll find a gear icon that provides options for managing users' status in the class and for tracking a user's activities in the site:

Please Note: students' enrollment in specific Sections of a course is driven by our data feed from the University Registrar's office. If section assignments in your course are derived from official data, changes to a student's assigned section on the People page will revert to the official section assignment during the subsequent data refresh (every 6 hours).

Important: Do NOT select the "Remove From Course" option, since this will also delete all of the participants' data from the site. If you need to block a participant's access, please select "Deactivate User" instead, which will not result in loss of the student data.

Additional information on the functions of the People page is available in Canvas Help: https://guides.instructure.com/m/4152/l/55479-how-do-i-use-the-people-page-as-an-instructor

Photo Roster

The Photo Roster tool provides additional information about students in your class, including:

official student ID photo
graduating class year
academic major
email address
SID (Student ID number)

Instructors and TFs should be able to view the participant information, including the ID photos. Other administrators in the course site will not be able to see the photos, and students do not see any information in the tool at all. (Photos and other information in the above screenshot have been modified to protect students' identity.)

The Student ID number (SID) is provided to help identify students whose preferred name is different from their legal name in the Registrar's systems. Canvas always displays the preferred name as a default. The SID may be useful when entering final grades into the Registrar's grade submission application: although there may be a difference in the name, the student's SID will be consistent across systems.

A print view of the Photo Roster is available, as is the ability to hide the student names (if you want to test your own memory).